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COVID-19 Preparedness Plan

COVID-19 PREPAREDNESS PLAN FOR THE HOPKINS WESTWIND CONCERT BAND

September 18, 2021

The Hopkins Westwind Concert Band (HWCB) is committed to providing a safe and healthy environment for all our musicians and audience members. To ensure that we have a safe and healthy rehearsal and performance environment, The HWCB Board of Directors has developed the following COVID-19 Preparedness Plan in response to the COVID-19 pandemic. All participating band members are responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our rehearsal and performance environments. The COVID-19 Preparedness Plan is administered by HWCB President Kay Peltier, who maintains the overall authority and responsibility for the plan. However, band members are equally responsible for supporting, implementing, complying with, and providing recommendations to further improve all aspects of this COVID-19 Preparedness Plan. We have involved band members in this process by distributing this plan to all band members and integrating their suggestions into the plan when applicable.

The HWCB COVID-19 Preparedness Plan follows the industry guidance developed by the State of Minnesota, available at the Stay Safe Minnesota website (https://staysafe.mn.gov), which is based upon Centers for Disease Control and Prevention (CDC) and Minnesota Department of Health (MDH) guidelines for COVID-19, Minnesota Occupational Safety and Health Administration (MNOSHA) statutes, rules and standards, and Minnesota’s relevant and current executive orders. It addresses:

  • ensuring sick musicians stay home and promptly identifying and isolating sick persons;social distancing
  • musician hygiene and source controls, including face coverings;
  • rehearsal space and ventilation protocol;
  • rehearsal space cleaning and disinfection protocol; and
  • communications protocol.

The HWCB Board of Directors has reviewed and incorporated the industry guidance applicable to our business provided by the state of Minnesota for the development of this plan, including the following industry guidance: “Recommendations for Music Activities and Performances During COVID-19.” (5/28/21). Other conditions and circumstances included in the industry guidance and addressed in the plan that are specific to our business include:

  • additional protections and protocols for event venues and audiences;
  • additional protections and protocols for face coverings;
  • additional protections and protocols for sanitation and hygiene;
  • additional protections and protocols for distancing; and
  • additional protections and protocols for managing occupancy.

Ensure sick band members stay home and promptly identify and isolate sick persons

Band members have been informed of and encouraged to self-monitor for signs and symptoms of COVID-19.

Band members must stay at home when they are sick, when household members are sick, when they are in quarantine because they are exhibiting symptoms of COVID-19, or when required by a health care provider to isolate or quarantine themselves or a member of their household.

If a band member tests positive for COVID-19 after having attended a rehearsal or performance, the band member will inform Kay Peltier. Kay will then send an email to members who would have been exposed to COVID-19 during this rehearsal or performance. The name of the band member who tested positive will not be communicated to protect the privacy of his/her health status and health information. Members who are fully vaccinated are not required to quarantine unless they exhibit symptoms of COVID-19.

Social distancing, band member hygiene, and source controls

All musicians participating in rehearsals and performances are required to be fully vaccinated.

Rehearsals will be held indoors in a large gymnasium or other similarly large space. All musicians will be seated six feet apart, and chairs will be positioned by a designated set-up crew to ensure proper distancing. Musicians will not share stands.

All musicians will be expected to wear masks at any time they are not seated in their chair. Musicians who do not play wind instruments are expected to wear masks when playing. Special masks and bell covers designed for musicians may be used but are not required.

Band members are encouraged to only touch items that are in their seating area (seat, stand, personal belongings).

Band members will cover their mouth and nose with their sleeve or a tissue when coughing or sneezing, and avoid touching their face, particularly their mouth, nose, and eyes, with their hands. Band members are expected to dispose of tissues in provided trash receptacles and wash or sanitize their hands immediately afterward.

Rehearsal and performance spaces and ventilation protocol

All rehearsals and performances will be held in a large gymnasium or other similarly large space.

Rehearsal space cleaning and disinfection protocol

The HWCB will adhere to any cleaning and disinfecting protocols of the entity providing indoor rehearsal or performance space.

Communications protocol

This COVID-19 Preparedness Plan was communicated via email to all band members on September 18, 2021.

This COVID-19 Preparedness Plan has been certified by the HWCB Board of Directors and the plan was posted on the band website and made readily available to band members on September 18, 2021. It will be updated as necessary by Kay Peltier.

Certified by:

Kay Peltier
September 18, 2021
President, Hopkins Westwind Concert Band

© 2021 Hopkins Westwind Concert Band · P.O. Box 513 · Hopkins, MN 55343