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COVID-19 Preparedness Plan


August 20, 2022

The Hopkins Westwind Concert Band (HWCB) is committed to providing a safe and healthy environment for all our musicians and audience members. To ensure that we have a safe and healthy rehearsal and performance environment, The HWCB Board of Directors has developed the following COVID-19 Preparedness Plan in response to the COVID-19 pandemic. All participating band members are responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our rehearsal and performance environments.

The COVID-19 Preparedness Plan is administered by the HWCB President, who maintains the overall authority and responsibility for the plan. However, band members are equally responsible for supporting, implementing, complying with, and providing recommendations to further improve all aspects of this plan. We have involved band members in this process by distributing this plan to all band members and integrating their suggestions into the plan when applicable.

HWCB members (including people participating in all small ensembles sponsored by the HWCB) are part of a close-knit community.  They are expected to treat all other HWCB members with the same care and consideration as they would treat their own family.  While the HWCB Board does not monitor members' adherence to the following guidelines, the Board reserves the right to terminate the membership of anyone who demonstrates a lack of adherence.  Any member who feels that these guidelines are not being observed should direct their concerns to the HWCB President.


The following guidelines must be followed regardless of the location of the rehearsal or performance (indoors or outdoors, small room or large room).


Guidelines to be observed by all band members

  1. All band members must be fully vaccinated and they must get boosters that are recommended by the CDC as soon as they are eligible for those boosters.
  2. If a band member is experiencing any symptoms of COVID-19 (including but not limited to fever, cough, shortness of breath, chills, headache, muscle pain, sore throat, loss of taste or smell), they must not attend a rehearsal or participate in a performance. They must continue to self-monitor and get tested if symptoms continue.
  3. If a band member has had close contact with someone with COVID-19 (defined as being within 6 feet of that person for a total of 15 minutes or more over a 24 hour period), they must be particularly careful to monitor themselves for symptoms. They are encouraged to skip attending any rehearsals or performances for 10 days, until they are sure that they have no symptoms or until they have tested negative.
  4. If a band member tests positive for COVID-19, they must immediately inform the HWCB President. who will let all band members know that a member has tested positive.  The President will ask the person whether they give permission to be identified by name.  If the person gives permission, the President will send an email to all concert band members stating the person’s name and section.  If the person does not give permission, then the President will send an email to all band members reporting only the section or general section area in a manner that will enable band members to reach a reasonable conclusion regarding their possible exposure.  Band members should then be careful to self-monitor for symptoms because they may have had casual exposure during rehearsal or performance.  
  5. If a band member tests positive for COVID-19, they must not attend any rehearsals or participate in any performances for 10 days after the positive test. After the 10 days, they may return to rehearsals and performances if they no longer have any symptoms.
  6. If a band member has recovered from COVID-19 within the past three months and is exposed again, they do not need to quarantine if ALL of the following are true:
  • Their illness was confirmed by a positive test within the past 3 months.
  • They have fully recovered.
  • They do not currently have any symptoms.

Performance space protocol
At performances the HWCB will ask audience members to adhere to all protocols required by the performance venue.

Rehearsal space cleaning and disinfection protocol
The HWCB will adhere to any cleaning and disinfecting protocols of the entity providing indoor rehearsal or performance space.

Communications protocol
This COVID-19 Preparedness Plan was communicated via email to all band members on August 20, 2022.

This COVID-19 Preparedness Plan has been certified by the HWCB Board of Directors and the plan was posted on the band website and made readily available to band members on August 20, 2022. It will be updated as necessary by Doug Martin

Certified by:

Doug Martin
President, Hopkins Westwind Concert Band
August 20, 2022


© 2024 Hopkins Westwind Concert Band · P.O. Box 513 · Hopkins, MN 55343